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Privacy Policy

The Greater Denton/Wise County Association of REALTORS®, Inc. (hereafter referred to as “GDWCAR”) is strongly committed to the protection and security of the information provided to us by our members, affiliates, partners, staff, and volunteers.

We respect your right to keep your personal information confidential and we understand your desire to avoid unwanted solicitations. We hope that by reviewing our privacy policy, you will have a better understanding of how we strive to protect the information you entrust to us.

Cookies & Other Tracking Information Used

Types of Information We Collect

The only information we collect about you is provided by you or is obtained by us with your permission to process your transactions, to fulfill your requests, and to maintain our membership records.

Examples of sources from which we collect information include:

  • Phone calls with you.
  • Member applications you submit in person, by mail, email, or through our website at
  • Product lease agreements and equipment issue forms that you fill out and submit.
  • Letters, e-mails, or faxes from you.
  • Your submission of surveys, forms, contact forms, or questionnaires.
  • Information you provide us with online at

Due to the open nature of the Internet, we request that you do not post any personal or sensitive information on our blog comments, in response to social media posts, or any other public communication from GDWCAR.

To improve and customize the content and layout of our website and other communication both online and in print.

  • To notify you of updates to our website.
  • To notify you of relevant products and services.
  • To notify you of upcoming events and classes.
  • To notify you of changes in procedure.
  • To send you billing notifications.

GDWCAR does not share, sell, or otherwise provide information about you to third parties, except for when required by law or valid legal process or to protect the personal safety of our members or the public.

Collection of Personal Information

IP Addresses

​When a program or application requests a webpage or email from another computer on the Internet, it automatically gives that computer the address where it should send the information.

This is called the computer’s “IP address”. This “address” does not contain any personally identifiable information. Your IP address is only used to administer our website.


Cookies (a text file that websites send to a visitor's computer or device) are used to identify the visitor's web browser or to store information or settings in the web browser.

As most modern websites do, we use cookies for a variety of purposes to improve your online experience when using our website. We use cookies to track the total number of visitors to our website and to remember you when you next visit our website.

You can control and delete cookies in your browser settings. The way you set up your browser determines if these are used and that is under your control. Please note some features and services may not work with cookies disabled.

The Following Types of Cookies Are Used on Our Website:

Strictly Necessary/Essential Cookies - These cookies are essential to enable you to browse the website and use its features, such as accessing secure areas of the website. Without these cookies, services you have asked for cannot be provided. These cookies do not collect information that identifies you.

Performance Cookies - These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies do not collect information that identifies you. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how our website works.

Functionality Cookies - These cookies allow our website to remember choices you make and provide enhanced, more personal features. They may also be used to provide services you have asked for such as watching a video or commenting on our blog. The information these cookies collect may be anonymized and they cannot track your browsing activity on other websites.

Protection of Personal Information

We protect all electronic records using usernames and passwords assigned to authorized employees of GDWCAR. The association and its staff exercise reasonable discretion when discussing or handling any personal information you provide us with.

We maintain strict security procedures which we believe to be as safe as existing technology permits. We test these procedures and modify them regularly to ensure the information you provide us is as secure as modern devices allow.

Credit/Bank Cards and Checks

Credit information that you and credit authorizers provide when you make payments by credit card or electronic check for products, dues, or other services (such as when paying bills) will only be used to process the transactions you request. This information will be provided to and maintained by reputable credit authorizers, but will never be sold, shared, or provided to other third parties.

We will never make purchases or charges using your information. Only you can initiate the purchase on your end or give us permission to use your information to make a purchase. An example of the latter being you making a purchase over the phone and requesting we charge your card.

Data Security

We use industry accepted tools and procedures to protect our electronic records. We additionally protect physical copies of personal information in a manner similar to what has been described in this policy.

Please be aware that due to the open nature of the Internet, we cannot guarantee that communication will be free from unauthorized access by third parties. An example of such being a comment you make on our blog or on a social media post.

GDWCAR cannot be responsible for members’, affiliates, and service providers’ information stolen from our website by information harvesting software which may have the ability to scrape data, such as your email address.

Notification of Breaches or Other Issues

Although we take security very seriously, should the worst happen and any data is compromised we will notify you by email within 72 hours.

Disclosure and Handling of Personal Information

Association staff who work directly with membership data entry, billing, or accounts receivable have access to personal information in GDWCAR company files. Personal information is not given to other members, affiliates, or consumers. Personal information is never made publicly available unless you request it, an example of such a situation being below.

If you are an affiliate or board member and request your email address be made publicly available on our website (an example being on the Affiliates page where members can find contact information for our affiliates), your email address will made visible to anyone with internet access.

By giving us permission to put your email address on a webpage, you understand that you may receive unsolicited emails. You additionally understand that GDWCAR has no control over who can email you once your email address is publicly available.

Modification of Personal Information

GDWCAR offers you the opportunity to correct or to update your contact information using our “Change of Contact” form located at If you have any concerns, please feel free to notify us by e-mail.

GDWCAR staff will not modify your personal information unless you deliberately request that modifications to be made. We can only modify your information as you request it. We never modify your information at the request of others.

Data Retention

We only retain information collected from you for as long as your account is active or otherwise for a limited period of time as long as we need it to fulfill the purposes for which we have initially collected it, unless otherwise required by law. We will retain and use information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements as follows.

Disposal of Personal Information

GDWCAR uses reasonable measures to dispose of personal information, utilizing tools and methods that current technology allows.

Personal information is usually disposed of by shredding physical documents, erasing electronic records by means that make the information unreadable, or by other means made available to us by modern technology to make personal information unreadable.

Our Commitment To Children's Privacy

Protecting the privacy of the very young is especially important to us. For that reason, our website will never collect or maintain information at our website from those we know are under 18. Furthermore, no part of our website is structured to attract anyone under 18.

Links and Third-Party Services

We use these links to offer you relevant information or to provide you with resources that we feel are beneficial to our members. GDWCAR is not responsible for the availability of the privacy policies of other websites which are linked to from

We do not take responsibility for the content, advertising, products, or other materials made available through any other website nor for their data collection or privacy practices.

We encourage you to review their privacy policies to learn how they collect and use information about you.

Links published by other members/users, such as those that can be found in blog comments or in replies to our social media posts, are not under our control. These are links that users of our website or followers of our social media share. These are not links that GDWCAR has authorized or endorsed.

GDWCAR does not have control over moderation features provided to us by third-party platforms (such as social media). While we strive to eliminate or hide spam or unnecessary comments, we cannot guarantee that all replies or comments to our communications will be free of spam or dangerous links.

Change Notice

GDWCAR reserves the right to change or amend this Privacy Policy to address new issues of privacy and information security and to reflect changes to our website or business practices.

If we make changes to this policy in how we use your personal information, we will notify you here, by email, or by means of a notice on our homepage at

We encourage you to return to this page from time to time to check for updates and revisions.

Questions About Our Privacy Policy

If you have any questions about the contents of this page, please send an email to:

This privacy policy was last updated on: March 11th, 2021

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